#ResumeWriting Archives

In Australia, most medium‑to‑large employers use Applicant Tracking Systems (ATS) to screen resumes before a recruiter reads them. Many employers also use AI tools inside these systems to rank candidates. If your resume is hard for software to read, it may never reach a hiring manager.

This Australia‑specific guide explains what an ATS is, how it’s used by Australian employers, and how to write a resume that is easy for both software and people to read.

Quick Summary (If You’re in a Hurry)

Use a simple, one‑column layout (no tables, no text boxes).
Use standard headings Australian recruiters expect (Summary, Experience, Skills, Education).
Match your resume to each job ad using the same skill words (without keyword stuffing).
Save your resume as DOCX or a clean PDF exported from Word or Google Docs.
Show results using numbers (%, $, time saved, growth).
Use Australian spelling (organisation, programme, analyse).

What Is an ATS? (Plain English)

An Applicant Tracking System (ATS) is software employers use to collect resumes, pull out key details (name, skills, work history), and sort candidates. In Australia, ATS platforms are widely used by large employers, government roles, universities, healthcare providers, and companies advertising on SEEK, Indeed, and LinkedIn.

Many ATS platforms now include AI and language tools that check how closely your resume matches the job description.

What the software usually does:

Reads your resume and turns it into data (called “parsing”).
Looks for skills, job titles, and experience that match the role.
Ranks resumes so recruiters can review the best matches first.

How ATS Is Used in Australia (What’s Different)

1. Selection Criteria and Capability Language

Australian employers—especially government, health, education, and not‑for‑profit organisations—often use selection criteria or capability frameworks. ATS systems scan resumes for these exact terms.

Simple tip: If a job ad lists capabilities (for example, communication, stakeholder engagement, compliance), include those words in your resume and back them up with short examples.

2. Skills‑Based Screening Is Growing

Australian hiring is moving more towards skills‑based hiring, especially for corporate, tech, marketing, and operations roles. ATS systems place strong weight on:

Skills sections
Job titles
Recent experience

Simple tip: Put your Skills section near the top of your resume.

3. Clean Design Still Matters

Even in 2026, ATS systems used in Australia can struggle with:

Tables and columns
Text boxes
Icons and graphics
Canva‑style layouts

A simple Word‑style layout is still the safest option.

The Safest ATS‑Friendly Resume Format (Australia)

Use this structure (clear and familiar to Australian recruiters):

Name + Contact Details

(City/State is enough — do not include full address)

Professional Summary (3–5 short lines)
Key Skills (clear list)
Work Experience (most recent first)
Education
Certifications / Licences (if required)

Formatting rules that work well in Australia:

One column only
Simple fonts (Calibri, Arial, Helvetica, Times New Roman)
Bullet points, not long paragraphs
No photos (not required or expected in Australia)
No date of birth, marital status, or visa details unless requested

Step‑By‑Step: Make Your Resume ATS‑Friendly (Australia)

Step 1: Copy Key Words From the Job Ad

Open the job ad and highlight:

Skills (for example: stakeholder management, WHS, SEO, budgeting)
Tools (for example: Salesforce, GA4, Power BI, Microsoft 365)
Qualifications or licences (degree, Certificate IV, White Card, etc.)

These are the words the ATS is most likely to scan for.

Step 2: Use Standard Section Headings

ATS software recognises common headings best. Use:

Professional Summary
Work Experience

Skills
Education

Avoid creative headings like “My Journey” or “What I Bring”.

Step 3: Write Strong Bullet Points (With Results)

Use this simple formula:

Action + what you did + result

Examples (Australian‑style):

Increased website leads by 28% by improving on‑page SEO and content structure.
Reduced customer response times by 25% by introducing a new triage process.
Supported a $500k project delivery by coordinating suppliers and internal teams.

Numbers make your experience clearer for both ATS software and recruiters.

Step 4: Build a Clear Skills Section

List skills that directly match the job ad.

Example:

Stakeholder engagement
Project coordination
SEO and content optimisation
Google Analytics (GA4)
CRM systems (Salesforce)

Australian ATS systems often give strong weight to skills and job titles, so keep this section simple and easy to scan.

Step 5: Save the Right File Type

For Australian employers, the safest file formats are:

DOCX (Microsoft Word)
PDF exported from Word or Google Docs

Avoid scanned PDFs or image‑only files.

Step 6: Do a Quick “Plain Text” Check

Copy your resume text and paste it into Notes or Notepad.

If it looks messy or out of order, the ATS may also struggle to read it.

Common Resume Mistakes in Australia (Easy to Avoid)

Using two‑column or design‑heavy layouts
Including photos or personal details that aren’t required
Using US spelling instead of Australian spelling
Sending the same resume for every role
Ignoring selection criteria or capability wording

Helpful Links (Australia‑Relevant Resources)

These trusted Australian and global resources support the advice on this page:

FREE ATS-Friendly Resume Templates
SEEK Career Advice (Australia): https://www.seek.com.au/career-advice
Indeed Australia — ATS resume tips: https://au.indeed.com/career-advice/resumes-cover-letters
Microsoft Word — ATS‑friendly resume templates: https://word.cloud.microsoft/create/en/ats-templates/
Australian Government — APS recruitment guidance: https://www.apsc.gov.au/working-aps/joining-aps/recruitment
AI resume screening explained (2025–2026): https://blog.theinterviewguys.com/how-many-companies-are-using-ai-to-review-resumes/